{"id":37639,"date":"2026-04-14T04:11:57","date_gmt":"2026-04-14T04:11:57","guid":{"rendered":"https:\/\/smartdev.com\/?post_type=glossary&#038;p=37639"},"modified":"2026-04-18T03:56:35","modified_gmt":"2026-04-18T03:56:35","slug":"kanban-workflow","status":"publish","type":"glossary","link":"https:\/\/smartdev.com\/kr\/glossary-kanban-workflow\/","title":{"rendered":"Kanban Workflow"},"content":{"rendered":"<div id=\"fws_69e482ffd57be\"  data-column-margin=\"default\" data-midnight=\"dark\"  class=\"wpb_row vc_row-fluid vc_row\"  style=\"padding-top: 0px; padding-bottom: 0px; \"><div class=\"row-bg-wrap\" data-bg-animation=\"none\" data-bg-animation-delay=\"\" data-bg-overlay=\"false\"><div class=\"inner-wrap row-bg-layer\" ><div class=\"row-bg viewport-desktop\"  style=\"\"><\/div><\/div><\/div><div class=\"row_col_wrap_12 col span_12 dark left\">\n\t<div  class=\"vc_col-sm-12 wpb_column column_container vc_column_container col no-extra-padding inherit_tablet inherit_phone flex_gap_desktop_10px\"  data-padding-pos=\"all\" data-has-bg-color=\"false\" data-bg-color=\"\" data-bg-opacity=\"1\" data-animation=\"\" data-delay=\"0\" >\n\t\t<div class=\"vc_column-inner\" >\n\t\t\t<div class=\"wpb_wrapper\">\n\t\t\t\t\n<div class=\"wpb_text_column wpb_content_element\" >\n\t<h3><span class=\"ez-toc-section\" id=\"TL_DR\"><\/span><span data-contrast=\"auto\">TL; DR:\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Kanban is a visual workflow system that helps teams organize, track, and complete tasks.<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">The method encourages frequent process reviews, defining clear rules, real-time updates, and ongoing improvements to help teams stay responsive and aligned.<\/span><\/li>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"1\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"none\">Tools like Slack amplify Kanban principles by integrating real-time notifications, collaboration channels, and task tracking into daily workflows.<\/span><\/li>\n<\/ul>\n<h3 aria-level=\"2\"><span data-contrast=\"none\"><img decoding=\"async\" class=\"alignnone wp-image-37640 size-full lazyload\" data-src=\"https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost.jpg\" alt=\"\" width=\"1920\" height=\"1080\" data-srcset=\"https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost.jpg 1920w, https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost-300x169.jpg 300w, https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost-1024x576.jpg 1024w, https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost-768x432.jpg 768w, https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost-1536x864.jpg 1536w, https:\/\/smartdev.com\/wp-content\/uploads\/2026\/04\/SEO-Blogpost-18x10.jpg 18w\" data-sizes=\"(max-width: 1920px) 100vw, 1920px\" src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" style=\"--smush-placeholder-width: 1920px; --smush-placeholder-aspect-ratio: 1920\/1080;\" \/><\/span><\/h3>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_is_Kanban_Workflow\"><\/span><span data-contrast=\"none\">What is\u00a0Kanban\u00a0Workflow?<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<\/div>\n\n\n\n\n\t<div class=\"wpb_video_widget wpb_content_element vc_clearfix   vc_video-aspect-ratio-916 vc_video-el-width-30 vc_video-align-center\" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t\n\t\t\t<div class=\"wpb_video_wrapper\"><iframe title=\"Explore Kanban Workflow in Just 60 Seconds #smartdev #kanbanworkflow\" width=\"174\" height=\"309\" data-src=\"https:\/\/www.youtube.com\/embed\/aAZqOUuwr8c?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen src=\"data:image\/svg+xml;base64,PHN2ZyB3aWR0aD0iMSIgaGVpZ2h0PSIxIiB4bWxucz0iaHR0cDovL3d3dy53My5vcmcvMjAwMC9zdmciPjwvc3ZnPg==\" class=\"lazyload\" data-load-mode=\"1\"><\/iframe><\/div>\n\t\t<\/div>\n\t<\/div>\n\n<div class=\"wpb_text_column wpb_content_element\" >\n\t<p><span data-contrast=\"auto\">Kanban is a\u00a0<\/span><b><span data-contrast=\"auto\">visual workflow management system<\/span><\/b><span data-contrast=\"auto\">\u00a0that helps teams organize, track, and complete tasks using boards, columns, and cards. It enables teams to clearly see work progress and\u00a0identify\u00a0bottlenecks in real time.\u00a0With the support of Kanban, it helps to understand its origins, why it\u00a0works,\u00a0and how to apply in modern workflows.\u00a0<\/span><span data-ccp-props=\"{&quot;335559685&quot;:0}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Why_Use_Kanban_Workflow\"><\/span><span data-contrast=\"none\">Why Use\u00a0Kanban\u00a0Workflow?<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">These practices improve visibility across all tasks and stages, so everyone can clearly see\u00a0what\u2019s\u00a0happening,\u00a0what\u2019s\u00a0in progress, and\u00a0what\u2019s\u00a0blocked. That makes it easier to detect bottlenecks and inefficiencies early before they grow into larger\u00a0delays,\u00a0and it strengthens decision-making because teams have more up-to-date information. Over time, this transparency supports a culture of continuous improvement, since teams can regularly review outcomes, learn from\u00a0what\u2019s\u00a0working, and refine how work is handled through feedback loops.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">They also help prevent overload by limiting work in progress (WIP), ensuring that teams focus on completing existing work instead of constantly starting\u00a0new items. With fewer tasks in motion at the same time,\u00a0it\u2019s\u00a0easier to manage capacity, reduce context switching, and keep flow moving steadily. As a result, teams stay aligned around shared priorities, respond more quickly to changes, and\u00a0maintain\u00a0a sustainable pace that supports both quality and delivery.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_Does_Kanban_Workflow_Work\"><\/span><span data-contrast=\"none\">How\u00a0Does Kanban\u00a0Workflow Work?<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">Adopting the Kanban method usually\u00a0doesn\u2019t\u00a0call for a major operational overhaul. In many cases, it works best to begin with one straightforward board for a single team or project, learn from that pilot, and then expand and refine the process as you go.<\/span><\/p>\n<h4>1. Make a project board<\/h4>\n<p><span data-contrast=\"auto\">To test your Kanban board, pick a single team or project. Simple columns like &#8220;To Do,&#8221; &#8220;In Progress,&#8221; and &#8220;Done&#8221; should be used initially. If necessary, add stages later. This allows everyone to become acquainted with the\u00a0methodology\u00a0and progressively embrace the procedure.<\/span><\/p>\n<h4>2. Describe the steps of the workflow<\/h4>\n<p><span data-contrast=\"auto\">Determine\u00a0the critical phases of your workflow by working with your team. These should not only\u00a0indicate\u00a0the\u00a0optimal\u00a0number of steps or stages to complete tasks, but also how work moves forward. A marketing team may\u00a0contain\u00a0columns like Intake Approved, Intake Denied, Backlog, Drafting, In Review, or Published.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h4><span data-contrast=\"auto\">3. Establishwork-in-progress limits<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/h4>\n<p><span data-contrast=\"auto\">Determine\u00a0the maximum number of tasks that can be\u00a0at\u00a0each stage at once. You may, for instance, restrict In Progress to three tasks. These boundaries encourage teams to concentrate on finishing projects rather than abandoning them. Limits should be\u00a0modified\u00a0over time\u00a0in accordance with\u00a0team capacity or business requirements.<\/span><\/p>\n<h4>4. Use Slack fornotifiication<\/h4>\n<p><span data-contrast=\"auto\">To ensure that board updates, including new cards, status updates, and deadline reminders, are pushed in the\u00a0appropriate channels, integrate Slack with your Kanban platform. This keeps everyone\u00a0in sync\u00a0and minimizes context switching. When work-in-progress restrictions are surpassed, Slack alerts can notify teams as well.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"What_Are_Key_Benefits_of_Kanban_Workflow_for_Project_Management\"><\/span><span data-contrast=\"none\">What Are Key Benefits of Kanban Workflow for Project Management?\u00a0<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">There are\u00a0serveral\u00a0benefits of Kanban to simplify\u00a0workflow\u00a0management by\u00a0<\/span><span data-contrast=\"auto\">streamlining processes and improving transparency and efficiency.\u00a0Here are\u00a0the top\u00a0four benefits when applying the Kanban workflow to project management.\u00a0<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h4><span data-contrast=\"auto\">1. Improved productivity<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/h4>\n<p><span data-contrast=\"auto\">Instead of juggling too many items at once, the Kanban technique lets you concentrate on finishing tasks. You may set up task list alerts and reminders by integrating Slack into this system, allowing team members to stay informed about project developments and deadlines without having to switch platforms.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:0}\">\u00a0<\/span><\/p>\n<h4><span data-contrast=\"auto\">2. Less bottlenecks<\/span><span data-ccp-props=\"{}\"> &amp; stressed<\/span><\/h4>\n<p><span data-contrast=\"auto\">The Kanban approach\u00a0assists\u00a0you in promptly\u00a0identifying\u00a0the problem and resolving it before it slows down the project if work begins to pile up at one point or if certain team members are overburdened with chores.<\/span><span data-ccp-props=\"{}\"> Besides, p<\/span><span data-contrast=\"auto\">roject managers can maintain acceptable workloads by restricting how many tasks each person takes on at once. Through automatic reminders and progress check-ins via project channels or team meetings, Slack may offer an extra degree of assistance.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h4><span data-contrast=\"auto\">3. Ongoing development<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/h4>\n<p><span data-contrast=\"auto\">You may\u00a0identify\u00a0patterns and trends and provide insights that you can use for next projects with the aid of a Kanban process. You may gather the information\u00a0required\u00a0to streamline your process, discover fresh approaches to enhance it, and adjust for better outcomes, whether\u00a0you&#8217;re\u00a0aiming for improved time management or resource allocation.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"How_to_Measure_Kanban_Success\"><\/span><span data-contrast=\"none\">How to Measure Kanban Success<\/span><span data-ccp-props=\"{&quot;134245418&quot;:true,&quot;134245529&quot;:true,&quot;335559738&quot;:160,&quot;335559739&quot;:80}\">\u00a0<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p><span data-contrast=\"auto\">Understanding how work flows and improving it over time are key components of measuring Kanban performance. This entails evaluating measurements with a focus on ongoing development rather than perfection. When assessing the effectiveness of any workflow, keep an eye on these crucial criteria.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"1\" data-aria-level=\"1\"><span data-contrast=\"auto\">Lead time: The entire amount of time from job request to completion<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"2\" data-aria-level=\"1\"><span data-contrast=\"auto\">Cycle time: The amount of time between the beginning and end of a task<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"3\" data-aria-level=\"1\"><span data-contrast=\"auto\">Throughput: The quantity of work finished in each amount of time<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<ul>\n<li aria-setsize=\"-1\" data-leveltext=\"\uf0b7\" data-font=\"Symbol\" data-listid=\"3\" data-list-defn-props=\"{&quot;335552541&quot;:1,&quot;335559685&quot;:720,&quot;335559991&quot;:360,&quot;469769226&quot;:&quot;Symbol&quot;,&quot;469769242&quot;:&#091;8226&#093;,&quot;469777803&quot;:&quot;left&quot;,&quot;469777804&quot;:&quot;\uf0b7&quot;,&quot;469777815&quot;:&quot;hybridMultilevel&quot;}\" data-aria-posinset=\"4\" data-aria-level=\"1\"><span data-contrast=\"auto\">Trends in ongoing work: How\u00a0frequently\u00a0boundaries are met or surpassed<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/li>\n<\/ul>\n<p><span data-contrast=\"auto\">Teams may detect bottlenecks, forecast delivery times, and\u00a0modify\u00a0procedures by\u00a0monitoring\u00a0these KPIs. Dashboards with integrated analytics that display trends over time are a common feature of Kanban solutions. Alerts for sluggish cycle times or overcrowded columns, when coupled with Slack, enable teams to take prompt action before issues worsen. Additionally, teams may\u00a0utilize\u00a0Slack analytics to track member activity and channel participation to see how the team interacts with the project.<\/span><span data-ccp-props=\"{&quot;335559685&quot;:0}\">\u00a0<\/span><\/p>\n<h3 aria-level=\"2\"><span class=\"ez-toc-section\" id=\"Other_Related_Terms\"><\/span><span data-contrast=\"none\">Other Related Terms<\/span><span class=\"ez-toc-section-end\"><\/span><\/h3>\n<h4>1. Scrum Framework<\/h4>\n<p><span data-contrast=\"auto\">A structured Agile framework that organizes work into\u00a0time-boxed iterations called sprints, with defined roles (e.g., Product Owner, Scrum Master) and ceremonies (e.g., daily stand-ups, sprint reviews). Unlike Kanban\u2019s continuous flow, Scrum framework emphasizes\u00a0planned delivery cycles and iterative development.<\/span><\/p>\n<h4><a href=\"https:\/\/smartdev.com\/kr\/glossary-agile-methodology\/\"><b><span data-contrast=\"none\">2. Agile Methodology<\/span><\/b><\/a><\/h4>\n<p><span data-contrast=\"auto\">A broad project management approach that emphasizes flexibility, collaboration, and iterative progress. Kanban is one of several frameworks under Agile, focusing specifically on continuous workflow and real-time optimization rather than fixed iterations.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\n<h4><b><span data-contrast=\"none\">3. Continuous Delivery\u00a0<\/span><\/b><\/h4>\n<p><span data-contrast=\"auto\">A practice of\u00a0<\/span><b><span data-contrast=\"auto\">delivering work incrementally and\u00a0frequently<\/span><\/b><span data-contrast=\"auto\">, ensuring that updates are released smoothly without delays. It aligns closely with Kanban\u2019s flow-based approach.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:240,&quot;335559739&quot;:240}\">\u00a0<\/span><\/p>\n<\/div>\n\n\n\n\n\t\t\t<\/div> \n\t\t<\/div>\n\t<\/div> \n<\/div><\/div>","protected":false},"excerpt":{"rendered":"TL; DR:\u00a0\u00a0 Kanban is a visual workflow system that helps teams organize, track, and complete...","protected":false},"author":38,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","glossary-category":[229,231,228],"class_list":{"0":"post-37639","1":"glossary","2":"type-glossary","3":"status-publish","5":"glossary-category-glossary","6":"glossary-category-it-outsourcing","7":"glossary-category-technology"},"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Kanban Workflow | SmartDev<\/title>\n<meta name=\"description\" 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